Stephen Mapunda

 Receiving of requirements from user department and presenting to the management for the purchasing process and ensure responsible procurement practices meet company objectives and compliance requirements.  To determine the source of strategic materials by identifying potential suppliers and evaluating their technical expertise, manufacturing capacity, quality of service, and reliability  Requesting and receiving of the quotations from different suppliers and selected acceptable suppliers and negotiating to secure the lowest acquisition costs.  Highly involved with sourcing, negotiating and procurement efforts for raw materials and finished goods inventory  Preparing of Purchase Orders and send to the suppliers and ensure that all invoices are paid accurately and timely according to the agreed payment terms with the suppliers.  Developed and maintain good supplier relationships in order to create a supplier attitude and desire to furnish this organization with new ideas, products, better prices and services  Developed and maintain good supplier relationships in order to create a supplier attitude and desire to furnish this organization with new ideas, products, better prices and services  Keep track of all goods and services ordered and received, and maintain accurate inventory records including details on price, performance, and delivery.  Working with logistics department during the collections of the materials from the suppliers and During delivery of the materials from the supplier

Assisting Procurement specialist to coordinate and centralize the procurement process for all ICAP requirements that include office materials, sites materials and lab supplies and consumables for the site.  Maintaining an up to date knowledge of the supply market for all ICAP supplies and services  Advice on Procurement issues with best practices in line with the public procurement procedures and protocols as well as ICAP SOPs  Process and obtain relevant approvals for materials to be purchased in line with the existing requirements and protocols.  Communicate and Negotiate procurement needs with suppliers to establish a fair market rates on behalf of ICAP  Liaise closely with the project coordinators in the regions and site staffs to ensure that they are satisfied with the service and quality of items from suppliers as per specific standards in the LPO’s  Ensure all invoices are submitted to Procurement specialist for review and the LPO is placed by the PLO for further approvals  Ensure proper distribution of supplies to field offices according to the distribution plan from program department and provide accurate report and ensure all items are received and recorded in the store book ledgers before being issued  Conduct performance reviews with suppliers, measuring against required performance standards and market prices of various materials procured by ICAP  Place ordersfor supplies as required by ICAP regional teams and sites  Ensure the company benefits from cost savings and value for money.  Coordinating with office administrators for all transactions in order to have no complaintsfrom vendors  Assisting in assessing the submitted bids and perform competitive analysis for the supplier’s competitive factorsincluding prices, recommend and submit for review of the Procurement specialist before submitting to ITC for approvals.  Acting as secretary of Internal Tender Committee  Preparation of payment requisitions for the goods and services delivered and submit to PLO for review.  Close follow up and Proper update of Procurement Tracker on weekly basis